General

How to use an aclas ETR Machine

24 Aug

                  1. SALES OPERATIONS

      1.1. BUYERS PIN & EXEMPTION NUMBER

The buyers PIN to be used in B2B transactions i.e. clients that are able to claim VAT

Exemption numbers are for individuals exempted from paying tax .

On the CLERK or CASHIER  screen:

BUYER’S PIN INPUT EXEMPTION NUMBER INPUT
  1. Press SHIFT  then PRICE(Machine prompts to the buyer’s Pin)
  2. Key in the PIN(Use FUNC to change between number and letters, SHIFT to change between caps and small letters)
  3. Press CASH to register the PIN(Screed shows PIN: A****B)
  4. Sell with PLU
  1. Press SHIFT  then FUNC (ECR prompts for EXEMP NO:)
  2. Key in the Exemption Number(Use FUNC to change between number and letters, SHIFT to change between caps and small letters)
  3. Press CASH to register the Exemption Number(Screen shows EXMP. <exemption number keyed in>
  4. Sell with PLU

             1.2. SELLING WITH PLU

.Fixed: want to use the preprogrammed PLU prices.Free Price: want to use a price different from the one preprogrammed.  On the clerk screen

FIXED /PRESET PRICE FREE PRICE
  1. Enter number the product/item is listed under on your item list i.e (1 for the 1st item, 2 for 2nd item and so on)
  2. Press PLU Button(ECR Displays the item name and price ).
  3. Press CASH  to generate receipt
  4. Allow the receipt to print till the QR code shows before you tear off the original receipt.
  5. Press CASH to get a duplicate
  1. Key in the VAT inclusive amount
  2. Press PRICE button
  3. Enter number the product/item is listed under on your item list i.e (1 for the 1st item, 2 for 2nd item and so on)
  4. Press PLU Button.
  5. Press  SBTL  to confirm the amount
  6. Press CASH  to generate receipt
  7. Allow the receipt to print till the QR code shows before you tear off the original receipt.
  8. Press CASH to get a duplicate
Note:

●        Where quantity is more than one, enter the quantity then Press QTY before continuing with the sale.

●        For different items repeat steps 1 -3  for each item then press SUBTL before pressing cash

    2.     REPORTS

             2.1. Z REPORTS

Daily Z report is  needed on change of date or after 24 hours.

  1. On CASHIER screen press CLERK then PRICE to Z MODE
  2. Press  CASH( ECR prompts for Input Z Password)
  3. Key in 0000 as Z Password then press CASH(ECR opens to Daily Z)
  4. Press CASH(ECR prints Z Report)
  5. Press C twice to return to the CASHIER screen.

             2.2. FISCAL/PERIODIC/MONTHLY REPORT.

  1. On CASHIER screen press CLERK then PRICE once to Z MODE
  2. Press  CASH( ECR prompts for Input Z Password; this only shows if passwords are not disabled else go to 4)
  3. Key in 0000 as Z Password then press CASH(ECR opens to Daily Z)
  4. Press PRICE to Fiscal Report then press CASH
  5. Press PRICE  to Summary
  6. Press CASH on Summary(ECR prompts from date)
  7. Press CASH(ECR prompts Input date(DDMMYYddmmyy)
  8. Input start and end date with no spaces i.e. 010722310722  for 1st July 2022 to 31st July 2022.
  9. Press CASH(ECR prints the report for defined period)
  10. Press C 4 times to return to the CASHIER screen.

    3.     REPRINTING LOST RECEIPT

The user will need to remember the exact date or date close to one the receipt was generated.

  1. On CASHIER screen press CLERK(ECR opens to X MODE
  2. Press CLERK  twice to EJ MODE  then press CASH
  3. ECR prompts for Input EJ Password; use 0000 then press CASH.
  4. Press PRICE to EJ Receipt then Press Cash(ECR opens to Sale Receipt)
  5. Press CASH (ECR Opens to date to date);.
  6. Press CASH [ ECR shows From(DDMMYYhhmm)].
  7. Enter the start period to time stamp ie. 0107220000 (meaning 1st July 2022 midnight
  8. Press CASH[ECR displays to (DDMMYYhhmm)]
  9. Key in the end date to timestamp ie. 3107220000( meaning 31st July 2022 midnight).

    4.     CREDIT & DEBIT NOTES

Cu  Invoice Number(ie. 0210043740000000905 for the receipt to be credited or debited is needed.

  1. On the CASHIER  screen press the FUNC key( the ECR opens to Credit/Debit note menu)
  2. Press CASH(the ECR shows RELEVANT NO.)
  3. Key in the last digits of the CU Invoice Number starting immediately after the middle zeroes.
  4. Press CASH (ECR shows  1. Credit note 2. Debit note)
  5. Key in 1 for Credit note or 2 for Debit note then press CASH(the ECR registers the whole Cu Invoice Number as the RELEVANT NO.)
  6. Repeat  the same process done while generating  the receipt you seek to debit or credit.

    5.     SETTING NET PARAMETERS

            5.1. ETHERNET & WIFI

For Ethernet,Connect the Machine to the ethernet cable via the Ethernet Port on the Underside of the machine(Ensure the ethernet cable must be in perfect working conditions and connected to an existing network).

For WiFi, Ensure you are in the WiFi coverage and have the WiFi access credentials.

  1. On the clerk screen press CLERK button once
  2. Press PRICE button twice to SET MODE
  3. Press CASH  to enter the SET MODE, machine prompts for Set Password.
  4. Key in 0000 then press CASH once
  5. Press the CLERK  button twice to Set Net Parameter.
  6. Press CASH once on Set Net Parameter to SET NET TYPE
  7. Press CASH( machine prompts 0:4G 1: Ethernet 2: Wi-Fi)
ETHERNET WiFi
  1. Key in 1 then press CASH,  the machine restarts and takes you back to the clerk screen.
  2. Repeat steps 2 to 5
  3. Press PRICE once to Set ECR Ethernet.
  4. Press CASH once(Auto Ip Config highlighted)
  5. Press CASH, ECR prompts <Auto Ip(0:NO, 1:YES) >
  6. Press 1 then CASH to confirm Automatic setting for the ethernet.
  7. Press C  once
  8. Press PRICE thrice to Online Status.
  9. Press CASH to test Connectivity.
  10. The Screen Displays Online Status OK for successful setup of the Ethernet connection.

 
  1. Key in 2 then press CASH,  the machine restarts and takes you back to the clerk screen.
  2. Repeat steps 2 to 5
  3. Press PRICE 4 times to WLAN
  4. Press CASH
  5. Press  PRICE thrice to WIFI AUTO-DHCP
  6. Press CASH, ECR prompts <Auto Ip(0:NO, 1:YES) >
  7. Press 1 then CASH to confirm Automatic setting for Wi-Fi
  8. Scroll to WIFI  Name and press  [ENTER], the machine shows available WIFI networks.
  9. Scroll to your network and Press [ENTER]
  10. Machine Prompts for password,
  11. key in your WiFi Password then press Enter.
  12. Press C  once
  13. Press PRICE once to Online Status.
  14. Press CASH to test Connectivity.
  15. The Screen Displays Online Status OK for successful setup of the WiFi connection

 

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